File Storage & File Sharing

Secure cloud drive with one-click external sharing.

Every PI case generates hundreds of files: medical records, police reports, demand letters, photos, insurance correspondence. Most firms scatter these across shared drives, email attachments, and desktop folders. inTrial Manage gives every case its own organized cloud drive with built-in secure sharing, so your entire team (and outside parties) can access the right files without the chaos.

Included in your subscription. Standalone tools charge $15-30/user/month for cloud storage + $20-40/user/month for secure sharing.
CasesGonzalez v. AcmeMedical Bills and Records
Search files...
Medical Bills and Records12 files
Correspondence8 files
Pleadings5 files
MRI_Report_Lumbar_Spine.pdf
Police_Report_24-08812.pdf
Demand_Letter_Draft.docx
Vehicle_Damage_Photos.zip

Auto

Folder organization

1-click

External sharing

30 days

Default share link expiration

Every file, organized by case

When you open a new case in inTrial Manage, the case drive is created with the folders from your firm's template for that case type, such as Medical Bills and Records, Insurance, Pleadings, Correspondence, and Discovery. Your team always knows where to find (and file) documents. No more hunting through shared drives or asking "where did you save that?"

  • Folders created from your template for every new case
  • Folder templates defined per case type
  • Drag-and-drop files between folders
  • Upload from your desktop, or sync from OneDrive
Case Drive: Garcia v. Metro Transit68 files
Medical Bills and Records
24 files
Insurance
8 files
Pleadings
12 files
Correspondence
15 files
Discovery
6 files
Police Reports
3 files
Folders are created from your firm's template when a new case is opened

Share securely with anyone

Need to send medical records to a treating physician? Share photos with an adjuster? inTrial Manage lets you generate secure, time-limited share links with email verification. You control who receives a link and how long it lasts, and you can see who viewed or downloaded a shared file.

  • Email-verified share links for external parties
  • Configurable expiration dates on shared links
  • One-time email code verification for recipients
  • Access log of views and downloads on shared links
  • Revoke access instantly with one click
Share FileEncrypted
Share with
Dr. Sarah Kim×
Email verification required to access
Link expires in 30 days
Access Log
Dr. Sarah KimViewedToday, 2:34 PM
Adjuster Mike BrenDownloadedYesterday, 11:15 AM
Dr. Sarah KimFirst openedMar 19, 9:22 AM

Upload anything, find everything

Drag and drop files directly into your case drive. Then find them in seconds with full-text search inside the case, by file name or content, filtered by folder, file type, or date range. Looking for every MRI report in a case? Search once and get them all. To search documents across cases, ask the AI.

  • Support for PDF, DOCX, images, TIFF, ZIP, and more
  • Bulk ZIP download
  • Full-text search by name and content within a case
  • AI-powered OCR makes scanned documents searchable
Drag & drop files here
or browse to upload
PDF, DOCX, JPEG, PNG, TIFF, and more
MRI
3 results in this case
MRI_Report_Lumbar.pdf
Medical Bills and Records
4.2 MB
MRI_Cervical_Spine.pdf
Medical Bills and Records
3.8 MB
MRI_Authorization.docx
Correspondence
128 KB

Full audit trail

Uploads, renames, moves, deletes, restores, and copies are logged, so you know who changed which document and when. That is useful for compliance and for answering questions about a file. Views and downloads through external share links are logged too.

  • Timestamped log of file changes
  • User attribution for uploads, renames, moves, and deletes
  • External access tracking for shared links
  • Export the audit log as CSV
File Activity LogGonzalez v. Acme
Maria T. uploaded MRI_Report_Lumbar_Spine.pdf
Today, 3:22 PM
John D. moved Police_Report_24-08812.pdf
Today, 2:15 PM
Dr. Sarah Kim viewed (shared link) MRI_Report_Lumbar_Spine.pdf
Today, 2:34 PM
Adjuster Mike B. downloaded (shared link) Vehicle_Damage_Photos.zip
Yesterday, 11:15 AM
Sarah L. shared externally Demand_Letter_Final.pdf
Yesterday, 9:05 AM
Maria T. uploaded Insurance_Correspondence_03.pdf
Mar 20, 4:48 PM

Everything you get

All included in your inTrial Manage subscription. No add-ons. No per-use fees.

  • Cloud file storage for every case
  • Auto-organized folder structure created with each new case
  • One-click secure sharing with external parties
  • Email-verified access links with configurable expiration
  • Full-text search by file name and content within a case
  • Files encrypted in transit and at rest
  • Audit log of file changes, exportable as CSV
  • Drag-and-drop upload from desktop
  • AI-powered OCR for scanned and faxed documents
  • Bulk ZIP download
  • Version history with restore for previous versions
  • Faxes filed to the case's Faxes folder once matched to a case

Key capabilities

Secure Storage

Files are encrypted in transit and at rest, and you can restrict each case to the team members who need it.

One-Click External Sharing

Generate secure, email-verified share links for doctors, adjusters, co-counsel, or clients. Set an expiration and revoke a link at any time.

Search Within a Case

Find files by name or content, filtered by folder, file type, and date range. Ask the AI to search across cases.

Auto-Organized Folders

Every case starts with the folders from your firm's template for its case type, so your team always knows where files go.

Access Tracking

See who viewed or downloaded a file through its share link, with timestamps.

Case Restrictions

Restrict a case to selected team members so only the people who need its files can see them.

Frequently asked questions

What kinds of files can I store?
The case drive handles the file types firms use every day, including PDFs, Word documents, images, and DICOM medical imaging.
How does external sharing work?
Select a file, click Share, and enter the recipient's email. They receive a secure link and must verify with a one-time code sent to their email before access is granted. Links expire after 30 days by default, you can change the expiration, and you can revoke a link at any time. Views and downloads through the link are logged.
Can we migrate files from our existing cloud storage?
Yes. Our migration team can migrate files from Google Drive, Dropbox, Egnyte, and OneDrive. We also migrate from existing case management systems. Files are organized into the appropriate case drives during migration, preserving your folder structure where possible.
How is data encrypted?
Files are encrypted in transit (HTTPS/TLS) and at rest. Access follows role-based permissions and case restrictions, and uploads, moves, renames, and deletes are recorded in the audit log. Files are stored with infrastructure providers that maintain SOC 2 Type II reports.
Does the case drive work with other inTrial Manage features?
Yes. Documents you generate are saved to the case drive, signed documents are filed to the E-signed Documents folder, and faxes are filed to the case's Faxes folder once matched to a case (AI suggests the matching case and a person confirms). You can also share files from the drive via secure links or fax.

Ready to see it in action?

Book a guided demo and we'll walk your firm through it. No contracts.

$199/user/month. All features included. Cancel anytime.