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Calendar Sync

Your deadlines, everywhere. Gmail and Outlook, automatically synced.

Plaintiff lawyers juggle statutes of limitations, discovery cutoffs, hearing dates, deposition schedules, and medical appointments across dozens of active cases. Missing a single deadline can be malpractice. inTrial syncs all of your case deadlines bidirectionally with Gmail and Outlook calendars — so your team sees every critical date in the calendar they already check 50 times a day.

Included in your subscription. Standalone tools charge $20–49/user/month for legal calendaring tools.
March 2026Week View
GmailSynced
OutlookSynced
Mon 24
Client consult — Garcia
10:00 AM
Tue 25
Deposition of Dr. Chen
9:00 AM
Mediation — Thompson v. Rideshare
2:00 PM
Wed 26
Hearing — Williams v. ABC Trucking
8:30 AM
Thu 27
IME — Patel v. City of Austin
11:00 AM
Team meeting
3:00 PM
Fri 28
Discovery deadline — Foster v. National Ins.
All Day
Client signing — Rivera
1:00 PM
Hearings
Depositions
Mediations
Client Meetings
Medical

0

Missed deadlines

2-way

Bidirectional sync

3

Calendar platforms supported

Bidirectional sync

Create a deadline in inTrial and it appears in your Google or Outlook calendar within minutes. Add an event in your personal calendar and tag it to a case — it syncs back to inTrial automatically. No more double-entry. No more checking two systems. Your calendar and your case management system are always in lockstep.

  • Full two-way sync with Google Calendar and Microsoft Outlook
  • Changes in either direction sync within minutes
  • Each team member connects their own calendar independently
  • Mix of Gmail and Outlook users supported — sync works per-user
Bidirectional SyncReal-time
inTrial Calendar
Deposition — Dr. Chen
Mar 25, 9:00 AM
Garcia v. Metro Transit
Hearing — Motion to Compel
Mar 26, 8:30 AM
Williams v. ABC Trucking
Mediation Session
Mar 25, 2:00 PM
Thompson v. Rideshare Co.
Google Calendar
Deposition — Dr. Chen
Mar 25, 9:00 AM
Garcia v. Metro Transit
Hearing — Motion to Compel
Mar 26, 8:30 AM
Williams v. ABC Trucking
Mediation Session
Mar 25, 2:00 PM
Thompson v. Rideshare Co.
Changes sync both directions within minutes

Every deadline, tracked

Every deadline across your entire caseload — statute of limitations, discovery cutoffs, hearing dates, mediation sessions, expert report deadlines — all visible in a single, sortable list. Filter by urgency, deadline type, or case. Escalating alerts make sure nothing sneaks up on you.

  • SOL countdown with alerts at 180, 90, 30, and 7 days out
  • Filterable by deadline type: SOL, hearings, discovery, mediation, trial
  • Color-coded urgency so critical deadlines jump off the screen
  • Firm-wide deadline calendar for managing partners
All Deadlines
297 days
Statute of Limitations
Garcia v. Metro Transit Authority
Nov 14, 2027
SOL
138 days
Statute of Limitations
Patel v. City of Austin
Jun 08, 2027
SOL
22 days
Discovery Cutoff
Williams v. ABC Trucking
Apr 15, 2026
Discovery
38 days
Hearing — Motion for Summary Judgment
Foster v. National Insurance
May 01, 2026
Hearing
17 days
Mediation Deadline
Thompson v. Rideshare Co.
Apr 10, 2026
Mediation
57 days
Expert Report Deadline
Brooks v. Metro Builders
May 20, 2026
Expert

Team coordination

Scheduling a deposition? See which attorneys are available before you propose dates. Planning a mediation? Check who is in court that day. The team availability view shows every team member's schedule side-by-side, pulling from their synced calendars so you see the real picture — not just what is in inTrial.

  • Side-by-side team schedule view for any date
  • Availability slots pulled from synced Google and Outlook calendars
  • Conflict detection when scheduling new events
  • Workload visibility to balance hearing and depo schedules across the team
Team Availability — March 25Tuesday
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
SM
Sarah Mitchell
Deposition
Free
Free
Lunch
Client call
Mediation
Mediation
Free
RK
Robert Kim
Hearing
Hearing
Free
Lunch
Free
Free
Team mtg
Free
JR
Jake Rivera
Free
Records review
Records review
Lunch
Free
Client meeting
Team mtg
Free
Available
Court
Deposition
Client

Everything you get

All included in your inTrial Manage subscription. No add-ons. No per-use fees.

  • Bidirectional sync with Google Calendar and Microsoft Outlook
  • All case deadlines automatically appear in your personal calendar
  • Statute of limitations tracking with escalating countdown alerts
  • Hearing dates, deposition dates, and mediation sessions sync with case context
  • Medical appointment reminders so your team knows when clients have upcoming treatment
  • Team-wide calendar visibility for scheduling and workload balancing
  • Escalating deadline reminders that notify team leads when deadlines approach
  • Eliminate double-entry — create a deadline in inTrial and it appears everywhere
  • Conflict detection when scheduling new events against team calendars
  • Color-coded event categories for instant visual recognition
  • Per-user sync preferences — control which event types appear on your calendar
  • Works alongside your existing calendar without disrupting personal events

Key capabilities

Google Calendar Sync

Connect your Google Workspace account and all case deadlines flow into Google Calendar. Changes in either direction sync within minutes. No configuration required beyond initial OAuth.

Outlook & Office 365 Sync

Full bidirectional sync with Microsoft Outlook and Office 365. Case deadlines show up alongside your personal appointments and firm meetings without any extra steps.

SOL Countdown Alerts

Never miss a statute of limitations. Automatic countdown alerts escalate as the deadline approaches — starting at 180 days and increasing in urgency through the final week.

Smart Reminders

Configure reminder rules by deadline type. Discovery deadlines trigger a 14-day warning. Hearing dates get a 48-hour and same-morning alert. Customize per case type.

Team Visibility

See your entire firm's schedule at a glance. Know who is in court, who is in depositions, and who has availability — critical for scheduling and workload management.

Conflict Detection

When scheduling a new hearing or deposition, inTrial checks your team's synced calendars and flags conflicts before you commit. No more double-bookings the morning of.

Frequently asked questions

Does it work with both Gmail and Outlook?
Yes. inTrial supports full bidirectional sync with both Google Calendar (Google Workspace) and Microsoft Outlook (Office 365 and Exchange). Each team member connects their own calendar, and the firm can have a mix of Gmail and Outlook users — the sync works independently per user. There is no limit on the number of connected calendars.
Is the sync real-time?
Sync happens within minutes in both directions. When you create a deadline in inTrial, it appears in your connected calendar almost immediately. If you add an event in your Google or Outlook calendar and tag it to a case, it syncs back to inTrial. For critical deadlines like statute of limitations, inTrial also sends direct in-app and email notifications independent of the calendar sync for an extra safety net.
Can different team members sync to different calendars?
Absolutely. Each team member connects their own Google or Outlook calendar. Attorneys can sync to their personal work calendar, while paralegals might sync to a shared team calendar. You can also control which types of events sync — an attorney might want hearings and depositions but not every medical appointment on their personal calendar.
Will synced events show case details to anyone who sees my calendar?
You control how much detail appears on synced events. By default, events show the event title and case name. You can configure events to show as "Busy" with no details for privacy, or include full case context including case number, opposing counsel, and location. This is configured per user.
What happens if I delete a synced event from my personal calendar?
If you delete a synced event from your Google or Outlook calendar, the deletion syncs back to inTrial. For critical deadlines like statute of limitations, inTrial will flag the deletion and require confirmation before removing the deadline from the case — preventing accidental loss of critical dates. You can also mark certain deadline types as "protected" so they cannot be deleted from the external calendar.

Ready to see it in action?

Book a guided demo and we'll walk your firm through it. No contracts.

$199/user/month. All features included. Cancel anytime.